Member Club Registration
Member Club Registration
Basketball Nova Scotia member clubs are required to complete seasonal club registration and participant registration through RAMP. This helps BNS confirm club information, participant membership, insurance records, Safe Sport compliance, coach tracking and communication for the season.
On This Page
Important Before Opening Registration
Clubs should complete their seasonal Club Submission and confirm that athletes, coaches and applicable team staff are registered in RAMP before participating in club activities. Registration is important for membership tracking, compliance and insurance confirmation.
Basketball Seasons
Basketball Nova Scotia membership is organized by season. Clubs should ensure they are registering for the correct season before opening registration or beginning club activities.
Fall/Winter Season
September 1 to April 30
Spring/Summer Season
May 1 to August 31
* Any clubs and athletes that require an earlier start date, please email BNS
Before You Open Registration
Before opening registration to families, clubs should review the following items:
- Complete the seasonal Club Submission in RAMP.
- Confirm registration packages are active.
- Check registration opening and closing dates.
- Confirm age groups and fees.
- Confirm payment options.
- Review staff registration setup.
- Confirm required waivers, policies and acknowledgements.
- Complete a test registration before publishing publicly.
Club Seasonal Info Update
All clubs must complete their seasonal Club Seasonal Info Update form in RAMP. This step is separate from creating registration packages.
Where to Find It in RAMP
- Log in to your RAMP admin account.
- Go to Permits, Sanctions & Forms.
- Select Club Submissions.
- Complete the required club information for the current season.
The Club Submission helps BNS confirm club contacts, seasonal information, compliance requirements and membership/insurance tracking. If your club has already started setting up registration packages, please still return to this section and complete the Club Submission if it has not already been done.
RAMP Registration Requirement
All athletes, coaches and applicable team staff must be registered in RAMP before participating in club activities.
This includes:
- tryouts
- evaluations
- practices
- games
- training sessions
- club events
- team activities
Why it matters:
- creates a dated registration record
- confirms season membership
- supports insurance confirmation
- supports Safe Sport compliance
- helps BNS confirm participant information if an issue occurs
Insurance and Participant Coverage
Insurance is not blanket coverage for anyone who walks into a gym.
BNS insurance is managed by season and coverage is tied to the individual participant. Athletes, coaches and applicable team staff must be properly registered in RAMP for the applicable season.
A facility-related issue, such as someone slipping on a wet floor, is different from confirming whether an athlete, coach or staff member is covered while participating in club basketball activities.
If an athlete or staff member is not registered in RAMP, BNS may not be able to confirm that the person was an active registered member at the time of an incident. A dated registration record is important because it allows BNS to verify:
- who the participant was
- what club they were registered with
- when they registered
- what season they were registered for
- whether they were active at the time of the activity or incident
Please ensure all athletes, coaches and applicable staff are registered before they participate in club activities.
Insurance Certificates
Insurance certificates are available for registered member clubs by season. Clubs may need certificates for school boards, municipalities, facilities or rental agreements.
Please ensure your Club Submission and participant registration setup are complete before requesting insurance documentation. For information on insurance limits or coverage breakdowns, please contact the BNS Executive Director.
Participant Fees
Once the club or program registration process is complete, clubs will be invoiced based on the number of athletes, coaches and applicable staff registered.
| Season | Category | Fee |
|---|---|---|
| Fall/Winter | Minor Athlete | $32 per season |
| Fall/Winter | Adult Program Athlete | $17 per athlete |
| Fall/Winter | Coach | $15 per coach |
| Fall/Winter | Staff / Board Member / Administrator | $10 per person |
| Spring/Summer | Travel Team Player | $15 per player |
| Spring/Summer | Coach | $10 per coach |
Non-Competition Group Membership
Training Only: $150 Flat Fee Per Training Group
The Spring/Summer Non-Competition Group Membership option is intended for defined training-only programming.
This may include activities such as:
- skill development sessions
- camps
- clinics
- weekly training groups
This is not a substitute for club membership.
This option does not apply to:
- rostered club teams
- competitive play
- games
- leagues
- tournaments
- exhibitions
- travel teams
Basketball Nova Scotia may request clarification about a program's purpose and may require conversion to standard club membership if the activity is deemed competitive or club team based.
Staff Registration and Coach Requirements
Clubs must ensure their Staff Registration package is active for the current season. All coaches and applicable team staff should register through RAMP so required information can be collected and tracked.
Staff registration helps collect:
- coach contact information
- NCCP number
- Safe Sport Training status
- criminal record check information
- role information
- team or club assignment details where applicable
Coach requirements include:
- Staff registration in RAMP
- NCCP number
- Safe Sport Training
- Enhanced Police Information Check / E-PIC where required
NCCP Number
Coaches are required to provide their NCCP number as part of registration. Coaches who do not already have an NCCP number can create an account through The Locker:
Safe Sport Training
Coaches are required to complete free Safe Sport Training:
Enhanced Criminal Record Checks
RAMP can process Enhanced Criminal Record Checks / E-PICs through Triton as part of staff registration. The current cost is $25 per person, and the check is valid for three years.
Clubs may choose whether the club pays the cost or the coach pays during registration. A separate Vulnerable Sector Check is not generally required in addition to the Enhanced Criminal Record Check, although clubs may choose to request one.
Registration Package Setup
Before opening registration, clubs should confirm that all registration packages:
- are active
- have the correct registration dates
- are assigned to the correct age groups
- have the correct fees
- include the appropriate payment options
- appear in the order families should see them
- include required questions and waivers
- include club policies and acknowledgements where applicable
Payment Processing
If your club plans to accept credit card payments through RAMP, you must have a SportsPay account connected to your RAMP registration system.
If SportsPay is not set up, do not select credit card payment as an option. If you are interested in setting this up, reach out to Ramp Support to talk to them about getting it set up.
If your club accepts e-transfer or other offline payments, clubs are encouraged to ask families to include the athlete's name with the payment so payments can be matched to registrations.
Financial Assistance
Clubs may wish to include financial assistance options during registration so families know support may be available.
Jersey, Shorts and Clothing Sizes
If your club provides uniforms or apparel, you may want to collect sizing information during registration.
- jersey size
- shorts size
- shirt size
- hoodie size
- other club apparel sizing
Sizing questions can also be added to staff registration if your club provides clothing to coaches or team staff.
Policies and Codes of Conduct
Clubs may include applicable policies and acknowledgements within registration. Many of these are included for the player registration inside the season but must be added at the club level.
Common examples include:
- Refund Policy
- Athlete Code of Conduct
- Coach Code of Conduct
- Parent/Spectator Code of Conduct
Additional items may include:
- Social Media Policy
- Photo/Media Consent
- Medical Information Consent
- Emergency Contact Information
Before Registration Opens
Clubs should complete a test registration before opening registration to families. This allows your club to confirm that the setup is working as expected.
- packages are visible
- fees are correct
- age groups are correct
- waivers are included
- questions are working
- payment options are correct
- confirmation emails are accurate
- staff registration is available
- insurance and membership information is being collected properly
Need Help?
Club Registration, RAMP Setup and Membership
Tammy Bourgeois
basketballnsprojects@sportnovascotia.caInsurance Limits or Coverage Breakdown
Lori Lancaster
Executive Director
