Coach Background Screening


Screening individuals is a vital process in order for the Organization and Basketball Nova Scotia Clubs to achieve the Organization’s Mission to provide a safe sporting environment. The Organization is responsible to take all reasonable precautions to provide a safe and secure environment for participants in its programs, activities, and events. Screening coaches will allow the Organization and Basketball Nova Scotia Clubs to identify and preclude those who may pose a risk to the Organization, Basketball Nova Scotia Clubs and its participants. 



Coaches are required to complete the following 4 outcomes:

  • Complete and provide a Criminal Record CheckEnhanced version (E-PIC)
    • Which is required to be completed every 3 years. An E-PIC can be done through the RAMP Interactive platform(if your club uses RAMP) with the built-in Triton enhanced background checker, and the cost to the club is $25.00 per check. You can also use an online provider called or Sterling Back Check.and upload the information into your RAMP platform (if used) or keep a copy on hand with the date of expiry in your records so all coaches are verified.
  • Provide a Child Abuse Registry check (CAR)
  • Provide a Vulnerable Sectors Verification (VSS)*Only if the E-PIC is not clear
    • VSS’s may be obtained in person from the options below, at the cost of the coach or the club or as determined by the Basketball Nova Scotia Club:
      • Outside of Halifax, must be conducted by the local police service where the applicant lives. Click here for more information.
      • Halifax Regional Police Check: click here for information.
  • Minimum Coach Education, as outlined by the Basketball Nova Scotia Affiliate Club in consultation with the Organization.


Member clubs are responsible for the following:

  • Ensure that individuals coaching within their organization have the proper background screening and checks done per the Coach Screening Policy.
  • Keep a record of all background checks for their coaches including their name, contact information, and completion date.
  • In the case of a relevant offence,the Club President will either make a final decision within their board or submit the relevant documents to the Screening Committee for review and decision. The Screening Committee will provide notice to the coach of its decision.
    • Subsequent to its’ review, the Club President and board members or Screening Committee, by majority vote, will:
      • Approve the coach’s participation; or
      • Deny the coach’s participation; or
      • Approve a coach’s participation subject to terms and conditions as the Screening Committee deems appropriate 

Failure to participate in the screening process as outlined in this policy will result in the coach’s ineligibility for the position appointed. 

If a coach has a conviction under E-PIC, Basketball Nova Scotia Affiliate Club Presidents have access to the expertise of the Screening Committee. If a coach has a conviction under E-PIC and the Screening Committee is of the opinion that the coach can be appointed within the Organization without adversely affecting the safety of the Organization or individuals, athletes/participants or members of the Organization, the Screening Committee may approve that coach’s participation. The Screening Committee may impose terms and conditions on the coach’s participation.

If a coach subsequently receives a conviction for, or is found guilty of, an offense they must report this circumstance immediately to the Organization.

If a coach provides false or misleading information, the coach will immediately be removed from their position and may be subject to further discipline in accordance with the Organization’s policies. 


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